OBJECTIVE:

The aim of this poster is to discover how data from electronic health records are deposited and accessed through a consortia dental data repository. Ingestion and accessibility will be examined to learn the procedures and processes COHRI use.

METHODS:

A Consortium for Oral Health Research and Informatics (COHRI) member at Tufts University Dental School was interviewed. Interview questions were modeled after “Conducting a Data Interview” by Michael Witt & Jake Carlson from Purdue University and “Simplified Data Management Plan” by Frameworks for a Data Management Curriculum created by the Lamar Soutter Library, University of Massachusetts Medical School and George C. Gordon Library, Worcester Polytechnic Institute.

RESULTS:

Four members of COHRI actively deposit aXiUm EHRs into the repository managed by the University of Texas at Houston’s bioinformatics group (BIG team). Scripts developed by the BIG team are used by the school’s IT department to deliver data quarterly via a SFTP data in .CVS format. Access to the dental data repository is for COHRI institutional members only. Authentication and authorization are required when querying or mining data from COHRI’s i2b2 data warehouse. Researchers looking to access data must get authorization from their university COHRI representative. Data is not available to the public.

CONCLUSION:

These procedures and requirements for ingest and access give insight into actions for managing and accessing data. Further examination should look at the entire data lifecycle such as preservation and sustainability.