Feeling Around in the Dark: Defining the Library’s Role in a Campus-Wide Digitization Project
UMass Chan AffiliationsLamar Soutter Library
University of Massachusetts Medical School
Lamar Soutter Library
academic health sciences libraries
Library and Information Science
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AbstractObjective: Describe the library's leadership on a team with representatives from academic computing and the faculty to develop a database of medical images. The library will (1) add value to the project by offering expertise in methods of organization, indexing, cataloging and project management; (2) develop policies and procedures for participation; and (3) maintain visibility by promoting both the library and its staff. Method:Case study: The library has marketed the idea of an image database for the past four years. In early 2003, the project was funded and a campuswide task force was formed. The library took the lead in project management by holding weekly and monthly meetings, establishing milestones, setting deadlines, and drafting usage policies. The library played an important role by interviewing potential contributors and developing a database and record structure that meets the needs of users. The library also participates in the cataloging of images by designing workflow procedures that allow library staff to check all images for quality control and to assign MeSH terms. Task force members developed a training session on how to search the database and how to contribute images. Results: A campuswide database of over 150 digital assets (and growing) has been created. The weekly and monthly meetings helped to keep project assignments clear and document changes to roles and responsibilities. Setting deadlines and establishing milestones helped to keep the project on schedule and progressing forward. The database structure and record format first developed by the team is meeting the needs of participants, but the library anticipates making adjustments as the database becomes more popular. Having MeSH terms assigned to each digital asset has improved searching for database users. To date, seven faculty members have been trained and are contributing to the database. Conclusions: The library has a valuable role to play in campuswide digital initiatives. Collaborating with information services has allowed both departments to gain a greater appreciation of the skills and resources that each department has to offer and provided the library with greater visibility and new opportunities for outreach and education. Presented at the Medical Library Association Annual Meeting, Washington, DC, May 23, 2004.
Permanent Link to this Itemhttp://hdl.handle.net/20.500.14038/36293
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Challenges and Lessons Learned: Moving From Image Database to Institutional RepositoryPiorun, Mary E; Palmer, Lisa A.; Comes, James F. (2007-07-01)Purpose– The purpose of this paper is to chronicle the Lamar Soutter Library's effort to build an educational image database, and how the project developed into an institutional repository. Design/methodology/approach– The paper is divided into three phases and highlights the organizational, political, technological and resource issues that are unique to a specialized library with a medium-sized staff, lacking the resources of a traditional university campus. The case concludes with a list of barriers and facilitators to success and a summary of lessons learned. Findings– The paper finds that a library with limited staff, funding, and systems development resources can initiate and support an institutional repository. Facilitators of success include clear lines of authority, a strong champion, and the appropriate technology for the project. Originality/value – This paper serves as an example to libraries that are in the beginning phases of developing an institutional repository by discussing the barriers to and facilitators of success.
Expanding the OPACPiorun, Mary E (2001-05-10)Purpose:This poster will describe the process of incorporating the manual card catalogs of seven affiliate hospital libraries into one integrated library system (Voyager by Endeavor). The goal being to provide greater access to library resources for students, residents and physicians at affiliate hospitals by incorporating the book and journal holdings of the health care libraries into one centralized location using Endeavor’s Integrated Library System. Setting/Participants/Resources:The UMass Memorial Health Care system has thirteen affiliate hospitals. Each hospital was invited to participate in this program which offered a computer workstation, software and training, and support. Seven of the hospitals elected to participate. Poster information will include: Overview and evaluation of the project goals and objectives. A presentation describing the planning and implementation of project. A summary of the training methods used to educate representatives from the seven affiliate hospitals. Sample screen shots of the newly expanded OPAC. Statistics reporting the number of records entered to date and usage statistics. Outcomes/Evaluation:All seven participating libraries have successfully setup the computer workstations, attended training, and started adding holding records to the OPAC. Data and comments from the participating libraries will be used to judge the effectiveness of this program and determine if other modules will be offered to the participating libraries, such as serial check in and circulation. Presented at the Medical Library Association Annual Meeting, Orlando, FL, May 20, 2001.
Anatomy of an Institutional Repository: Dissecting the Metadata ProcessPalmer, Lisa A. (2007-06-21)In 2006 the Lamar Soutter Library at the University of Massachusetts Medical School licensed ProQuest’s Digital Commons institutional repository (IR) software and launched eScholarship@UMMS. The goals were to provide a showcase for the medical school’s research, teaching, and scholarship; promote open access to research; and make available an easy way for faculty and researchers to promote and distribute their work. To date the Library has established five distinct collections. Each collection varies in scope and in the way the Library acquires the content. This variation poses many challenges for metadata creation and maintenance. Each collection entails the establishment of record templates, metadata requirements, workflow processes, and quality control procedures. Ongoing work includes assigning medical subject headings and reviewing metadata submitted with the item. With the IR, the work of Library catalogers is more visible than ever before, especially since the metadata is searched in Google. This poster will address these content management challenges and successes from the perspective of a medium-sized academic health sciences library just getting started with digitization. The poster will include displays of records from both the administrative and end-user interfaces, metadata requirements, and usage data. Presented at the American Library Association Annual Conference, Washington, DC, on June 25, 2007.