Now showing items 21-40 of 76

    • MBLWHOI Library’s Institutional Repository – WHOAS: DSpace 7.2 migration

      Roth, Debbie; Mickle, Audrey (2022-12-01)
      The MBLWHOI Library’s Institutional Repository (IR) is a DSpace repository. We are migrating from version 5.6 to 7.2. This presentation will demonstrate new DSpace 7 features in our repository, while discussing our story and our takeaways from our migration.
    • Climate Justice and Racial and Gender Equity: Creating and Promoting Featured Collections

      Buchanan, Sherry (2022-12-01)
      PDXScholar, the repository for Portland State University, showcases three main collections that are automatically curated based on filters – tags that collect and display the content: Climate Justice, Racial and Gender Equity, and COVID-19. In this presentation, I will give an overview of our featured collections, their development and promotion, including the criteria for inclusion, technical aspects, and impact. The Digital Commons automated collection tool and system configuration will be briefly explained.
    • Chinese American Librarians Association and the CALASYS: An Institutional Repository Celebrating CALA 50th Anniversary

      Pun, Ray; Deng, Sai; Chen, Suzhen; Liu, Weiling; Ma, Xiaoli (2022-12-01)
      As the Chinese American Librarians Association (CALA)’s Institutional Repository, CALASYS hosts scholarly works and educational materials from its members and library professionals in the Library and Information Science field, and it also archives CALA’s official documents, conference materials, and Chinese cultural heritage collections. Currently, over 600 items have been added to CALASYS’ open and private collections. In celebration of the CALA’s 50th Anniversary, the CALA 50th Celebration Taskforce and the CALASYS Committee created a collection grant which aimed to preserve the history of CALA, Chinese American librarians, and the Chinese American community, encourage CALA members’ participation in CALASYS and enrich its collections. Three proposed collections have been awarded or recognized including CALA: A Path to the Future Library Leaders, CALA/YALSA Chinese American Reading List and Ming Qing Women's Poetry Collection. Open trainings have been designed and delivered to the grant participants and efforts have been made to collect data and build data models for deposit of these collections. This presentation will address the Omeka-based CALASYS system, its scope and collection policy, content and collections especially the awarded collections, the self-contribution and mediated contribution workflows and share some metadata and record examples. By opening CALASYS to all, the CALA President and officers hope that each contributing individual, committee, and chapter will be able to deposit works and documents and become the manager of their own collections after going through additional training. CALASYS will thus continue to grow at a faster pace and in a more inclusive direction in promoting diverse scholarships and research as well as association history.
    • It gets worse before it gets better: The promises and pitfalls of automating IR workflows

      Lovett, Julia (2022-12-01)
      What are the pros and cons of automating IR workflows? In the past few years, we have increasingly used batch processes and automation to manage IR content. On the positive side, these changes have saved time and increased accuracy. There have been opportunities to gain new skills and forge new partnerships. On the other hand, we learned that when you’re doing batch processes, the stakes are higher for getting it right! I will discuss three examples of where this transition involved growing pains and sometimes visible missteps, but paid off in the long run: transferring ETD's from ProQuest to the IR; registering new DOI's in Crossref and adding them to the IR; and, harvesting faculty article metadata from Scopus to the IR for our Open Access Policy. I will also briefly share the workflows themselves, touching on using OpenRefine and collaborating with IT.
    • IR Management: Handling the Hard Cases

      Walker, Wendy (2022-12-01)
      Administering an institutional repository (IR) can be challenging. Aside from common but nuanced tasks such as explaining the difference between a publisher's PDF and a post-print or establishing ingest workflows for different kinds of content, IR administrators sometimes encounter situations that push at IR policy, call into question fundamental assumptions about the benefits of Open Access, or complicate the relationship among searchability, access, and an item's authenticity. When these situations arise, it is tempting to seek guidance from trusted sources; however, privacy concerns and other details specific to these requests can make it difficult or even impossible to discuss them with other IR administrators and colleagues or to find adequate help in the literature. These situations can leave one feeling professionally isolated and uncertain. In an effort to help provide some relief and bring awareness to the ubiquity of challenging IR requests and the kinds of careful consideration that they require, I will share some of the hard cases that I have encountered as an IR administrator, how I have handled them, and lessons learned.
    • Authority Control for Metadata in Institutional Repositories

      Cho, James H. (2021-12-02)
      One of the core principles of cataloging is to catalog with the user in mind. The search needs of patrons when searching in institutional repositories are different from that of traditional research in library catalogs and discovery layers. An institutional repository aims to promote, showcase and market the innovative scholarship produced by faculty and staff at a particular academic institution. A potential user may wish to find all the scholarship produced by an institution, its colleges and departments, or its individual researchers. Or a patron may wish to see what a cross section of faculty are producing in a specific area, subject or topic. Because of these specific user needs, authority control of both names and subjects is vital for the accessibility of resources and for the satisfaction of the end users. Authority control in institutional repositories is particularly important but it is often lacking. A successful search by the patron is determined by the ability to find research assets by creator name, their academic and unit affiliations, and by subject headings in the search bar. Authority control also enables access points/hyperlinks within individual bibliographic records to link to other records and resources with similar metadata. And finally, these forms of consistent metadata ensures interoperability between institutional repositories and traditional discovery layers. This presentation seeks to illustrate the importance of authority control, both name and subject, in general, and how this librarian specifically instituted these features into his academic library’s institutional repository, Adelphi Scholarly Works, an instance of the platform, Esploro by Ex Libris.
    • Turn and Face the Strange (DAMS Changes): Temporarily Migrating Digital Collections into an Institutional Repository

      Exline, Eleta; Colbert, Jay (2021-12-02)
      Like many libraries, our library operates two repository systems - an Institutional Repository (IR) for scholarship and university publications and a Digital Asset Management System (DAMS) for digitized library collections. Faced with the need to migrate out of our aging DAMS with no replacement system yet chosen, we wondered if the IR could serve as a transient home for our digitized collections while we solidified other plans. What compromises would we need to make in order to carry through with this plan? What might we learn about these collections by bringing them together in one location? What steps could we take to ensure a successful migration? In this presentation we will discuss our temporary migration and the lessons we learned along the way. Topics will include the overlapping aims of IRs and DAMS as content repositories, the functional and metadata requirements of different types of digital content, stop gap measures we used to support missing functions, and how our experience is informing our selection and migration to a new DAMS.
    • Increasing material and department diversity in the institutional repository: Outreach to art faculty and students

      Baribeau, Hilary (2021-12-02)
      Institutional repositories began as and continue to be repositories designed to primarily support text-based materials. However, the importance of supporting diverse collections and of showcasing the wide range of materials, works, and outputs across an academic institution necessitates the inclusion of non-textual materials and the development of outreach techniques to researchers and faculty members who produce work that is often difficult to collect and catalog. The Art Department at Colby College, a small, private liberal arts college in Maine, only represents 2.8% of the total faculty and student materials in the repository systems at Colby College, which include Digital Commons and JSTOR Forum. However, many of the faculty members are exhibiting artists. Students who participate in the Studio Art and in the Art History program create and showcase materials during their Senior Capstone that have been so far been underrepresented in the institutional collections. In the Spring of 2021, a new position was created at Colby College for a Scholarly Communications Librarian to further develop Colby College Libraries’ digital collections and to support the research and intellectual work of Colby Students and faculty. As part of this work, the new Scholarly Communications Librarian started to work with both the studio capstone program and an art faculty member to better capture, describe, and showcase their work. This is part of a wider goal to increase both material and departmental representation in the Colby College repository spaces, assess the pressure points and growth opportunities for the current repository infrastructures, and to increase the visibility of open access initiatives on campus. This presentation will discuss the work that has been done so far, specifically highlighting copyright and digital rights management considerations when working with artists, the lessons learned, and will conclude with an open discussion of the goals for further developing this initiative.
    • Choose IR Own Adventure: Re-examining the Purpose and Mission of our Institutional Repository

      Hersey, Denise; Silkotch, Christie; Burns, Chris; O'Malley, Donna L.; Ross, Lyman (2021-12-02)
      For years, libraries have been involved in the development and management of campus institutional repositories (IRs). The purpose of these IRs varies but it is often to provide a platform for collecting and making freely available the scholarly output of the university or college. Depending on the breadth of materials and campus constituencies represented in the IR, library staff often spend many hours managing this resource. Given the proliferation of online platforms for sharing scholarly works, is this time worth the effort, or can it be diverted into new and possibly more relevant projects? The Library system at the University of Vermont began supporting the University’s IR in 2007, and is currently licensing BePress from Elsevier as the platform. Library staff have recently begun to reevaluate the viability of continuing to support the IR in its current form. In order to determine the future of the library’s involvement in the IR, a working group of librarians has been systematically reexamining the purpose and mission of UVM’s IR, the platform on which to house it, the type of content to include, and the staffing model needed to sustain it. This group hopes to align the mission and management structure of institutional repository services with the library’s strategic plan and the university’s strategic vision. We will share the process by which we engaged in this work, and the changes we plan to recommend as a result.
    • Wrangling Horses and Herding Cats: ETDs and Other Terminal Projects (OTPs)

      Swicord, G. W. (2021-12-02)
      The nature of graduate student works has evolved in response to technological and academic changes. At the University of Florida, the Libraries work closely with the Graduate School to make terminal works available through the Institutional Repository (IR@UF). This presentation discusses the Libraries decision to establish Terminal Projects (TPs) as a category used to encompass traditional electronic theses and dissertations (ETDs) and other terminal projects (OTPs) that are required to complete a graduate degree at UF. To open discussion, I will compare and contrast UF's Graduate School output with graduate TPs from other colleges, schools, and departments. I will cover some structural factors at UF that led to the need for a super-category, encompassing ETDs and other projects at UF required to complete a graduate degree. Records analysis will test the hypothesis that the ratio of OTPs to TPs is growing. I will cover the challenges of looking for stats on a subject not built into any of the available data sources: our main catalog, metadata from the IR@UF, email, production folders, and a Microsoft Access tracking database. The rest of the discussion covers the current effort to standardize and streamline intake and tracking of OTPs. The tracking database grew from work on an Excel template intended to gather tracking data from the degree granting units (DGUs). This work inspired a new goal: working with DGUs to identify keywords or notes that would support global searches for their students' works. Adding such consistent terms can enable us to import data into the bibliographic records created by our cataloging unit, and export the same information to include in the tracking sy]stem. Having data points like author names, titles, degrees, and DGUs in the tracking system will enable smoother, more personalized support for authors and DGU staff.
    • Leveraging Institutional Social and Online Media for IR Outreach

      Gordon, Larissa (2021-12-02)
      The plan was to investigate the recent publications of faculty featured online for their research and community accomplishments. After it was determined if the faculty member had a presence in the IR, or if recent publications could be imported into the IR, the librarian reached out to the faculty member to educate them about the repository, commend ongoing participation, and/or obtain accepted manuscripts to post to the repository. Many OA articles not picked up by automatic searching strategies were also identified and added to the repository this way. Statistics and notes about conversations the librarian held with faculty were kept and used after six months to assess this new method of outreach. It was decided to continue with this program once back on campus.
    • Partnering with Research Centers: Outreach, Hosting Services and Promotion

      Herr, Melody; Middleton, Cedar; Kelly, Jessica (2021-12-02)
      Are you seeking new content for your repository? Are you eager to forge partnerships across campus? Come to this session for inspiration and practical tips for working with research centers. The University of Arkansas repository team will discuss successful strategies for - Outreach – recruitment, collaborating with fellow librarians, initiating contact - Hosting services – multi-format platform, discoverability through metadata, uploads, usage statistics - Promotion – social media, celebrating mutual achievements Note: This video presentation is platform agnostic.
    • A Collaborative Faculty Achievement Collections Process

      Peters, Victoria (2021-12-02)
      DePauw University’s institutional repository, “Scholarly and Creative Works from DePauw University,” was in its beginning stages when I began my position as Scholarly Communication and Cataloging Librarian in July of 2020. There were some faculty members who used the service, provided by the DePauw Libraries, frequently. But many others who did not have their works represented due to the submission process, or lack thereof. The Faculty Development and Dean of the Faculty also collected faculty research and creative output in the form of a Libguide and a yearly achievement booklet. I sought to combine our efforts of collecting these items into a single process. Working in collaboration with the Dean of the Libraries, Dean of the Faculty, Academic Affairs, and the Faculty Development Coordinator, we created a Faculty Achievement Submission Form to benefit all departments. In my lightning talk I will describe the process of creating the form as well as the new institutional repository workflow I was able to implement.
    • Digital Repository Legacies: A Case Study in Assessing Organizational Trustworthiness

      Reijerkerk, Dana; Nyitray, Kristen J. (2021-12-02)
      Academic libraries rarely discuss cases of digital repositories that do not meet the standards expected of trusted digital repositories. Implications from inconsistent adherence to technical and professional criteria often surface during migration projects. In 2020, Stony Brook University Libraries began migrating assets to a mono-repository environment. Persistent historical factors presented challenges to repository trustworthiness. This case study discusses a survey project to evaluate legacy repository statuses in the contexts of infrastructure, documentation, and staff capacity. It considers a paradigm of organizational accountability in digital asset stewardship and offers insights for reconciling inherited legacies with aspirations to be a trusted repository.
    • Conference Program: Northeast Institutional Repository Day 2021 (NIRD21)

      Northeast Institutional Repository Day (2021-12-02)
      Detailed schedule for Northeast Institutional Repository Day 2021 (NIRD21) on Thursday, December 2, 2021.
    • Technical Reports in the Repository: Syncing a unique grey literature collection in multiple library systems

      Jackson, Esther M.; Bielskas, Amanda S.; Holmes, Emily; Wacker, Melanie (2021-12-02)
      Academic Commons is the digital repository of Columbia University and its affiliated institutions. Currently over 32,000 works are accessible through this portal. However, finding new ways to add unique collections and their metadata to the institutional repository (IR) is a constant challenge. One of those unique collections are the Lamont Doherty Earth Observatory Technical Reports, a set of scientific geoscience reports dating from 1949 to 2003. A cross-departmental team at Columbia University Libraries set out to digitize 298 of these technical papers comprising 32,597 pages and including 151 foldouts of various sizes. Metadata was already largely available through WorldCat and for this reason a workflow was devised that enabled the team to reuse that existing MARC metadata from OCLC WordCat and at the same time increase access and visibility of these resources by making them digitally available through WorldCat, HathiTrust, CLIO, (Columbia’s local integrated library system (ILS)), Internet Archive, and Academic Commons (the IR). This new workflow involves digitization of the original print reports, cataloging of the physical and digital copies, dynamically cross-walking (via HySync, an internal application) the MARC metadata from the ILS to a MODS-based format in Academic Commons, where the reports were assigned DOIs and made available for download. Since the collection was made available in the IR in September of 2020, the items have been viewed over 6,000 times and downloaded nearly 3,000 times. This presentation will outline the individual steps comprising the new workflow, from selection over digitization and cataloging to discovery, the benefits enabled by this collaboration across departmental lines, but also address the challenges encountered along the way.
    • Mirror Images: Performing a format migration of Kodak PhotoCD files

      Patterson, Tricia (2021-12-02)
      Harvard Library’s repository holds over 3,800 still images with Kodak PhotoCD files as their preservation copy. Originally deposited in the early 2000s, when the proprietary format was still considered a sustainable option, support for PhotoCD has declined in the past two decades. Tools that can accurately render and convert the format are increasingly scarce, and the window of time for generating new high-quality preservation copies of these archival objects narrows each year. In-depth color space analysis and migration research to establish a foundation for migration pathways of the PhotoCD files was conducted for the Library by a National Digital Stewardship Resident (NDSR). A project team composed of members from the Digital Preservation and Imaging Services units has now assembled to complete the project while the necessary tools are still available. This lightning talk will provide a synopsis of the conversion considerations, migration process, and decisions made about the next-generation formats and the resulting new still image objects.
    • IR Outreach: Reaching Beyond the Regular

      Gruwell, Cindy (2021-12-02)
      Marketing our Argo IRCommons is no easy task. Though it has existed for almost a decade, its growth and progress has been stunted by the lack of consistent coordination and management. With a new manager and coordinator on board it was time to make changes that would foster new collections and faculty submissions in order to showcase the robust research of the university. In collaboration with the Argo IRCommons Manager we pulled together an aggressive approach to marketing and outreach that would include informing faculty about the IRCommons, proactively requesting recently published works, and bringing students into the conversation. In addition we would pay close attention to the inclusion of underrepresented POC, women in STEM,and non-traditional students wherever and whenever possible. Join me and learn more about our journey.
    • How we doubled our deposits in two years: Developing campus connections and outreach to engage scholars in repository and open access services

      Lange, Jessica (2021-12-02)
      The pandemic brought significant attention to the open access movement and an increased interest and engagement from scholars towards open access and repositories. Libraries can capitalize on this watershed moment to promote their services and connect more deeply with campus researchers and units on open access. This presentation will describe initiatives at McGill University to promote the library’s open access services including its open repository, eScholarship. These efforts have included greater collaboration with the campus’ Office of Sponsored Research, increased presence in university-wide communication channels, as well as the development of a successful 30-minute workshop “How to make your work open access: Psst it doesn’t have to cost money”. This work has borne immediate fruit for the repository, with deposits doubling over the past two years. This presentation will discuss these outreach and collaboration strategies, as well as improved workflows to handle the increase in deposits. It will also briefly discuss the recent survey results from eScholarship users, highlighting areas for future improvement. The slides for Jessica's workshop “How to make your work open access: Psst it doesn’t have to cost money” are available for download.
    • Developing a Comprehensive Faculty Bibliography to Facilitate Scholarly Communications Outreach

      Wirth, Andrea; Miskey, Christina (2021-12-02)
      In 2016, the University of Nevada, Las Vegas (UNLV) began compiling a faculty bibliography in order to keep a comprehensive record of and showcase the institution’s research. Published in the institutional repository and positioned as a central project of the Scholarly Communication Initiatives (SCI) department, the bibliography serves as a marketing tool for the repository, open access, and research impact outreach, while also providing partnership opportunities across campus. Existing literature discussing faculty bibliographies frequently frames workflows around existing knowledge of programming to create these databases. Many scholarly communication departments don't have programming staff, or their access is limited to a campus and/or library IT department that cannot dedicate themselves to such a project. This was no different for UNLV, where the workflows for the bibliography were designed utilizing records obtained from faculty activity reporting software and research databases, often in spreadsheet format. The project was designed to establish the repository, and in turn the library, as the authoritative showcase for the research and creative efforts of UNLV faculty. During this session, we aim to discuss the lessons learned along the way, including missteps and obstacles, staffing changes required, improvements on the horizon, and ways we’ve needed to adapt workflows over the years. We will also discuss what resources we used (such as adapting examples from other institutions, OpenRefine, and campus stakeholders to obtain faculty annual self-reported scholarship data), and the methods we’ve used for assessing the success of the bibliography project (response rates and deposits, downloads from the institutional repository). Attendees will also be able to learn about how they could implement a similar project using their institutional repository and what they, and their institution, could gain by doing so.