Now showing items 41-60 of 76

    • Scholarly Metrics Reports for Tenure and Promotion Candidates

      DeLuca, Lisa; Ince, Sharon (2021-12-02)
      Seton Hall University Libraries created a scholarly metrics outreach initiative in Summer 2021. Repository metrics are collected from our Institutional Repository (IR) to build reports for faculty applying for Rank and Tenure. This data includes IR statistics: downloads by country, institution, sector, and referrers. The IR also shows metadata hits over time. The addition of PlumX metrics to our IR allows us to view additional usage data including WorldCat statistics, social media across platforms and news mentions. It is possible that faculty may not know about social media or news coverage about their scholarship. Additionally, Google Scholar, Scopus and other data will be pulled into the report based on the faculty member’s discipline. This presentation will discuss a new workflow we created to support this service including: faculty outreach, training for library staff, interpretation of data for the University Rank and Tenure, and working with campus stakeholders such as the Office of Grants & Research to promote scholarly output. Opportunities and lessons learned will be collected this fall to report at the conference. Opportunities include faculty outreach ahead of tenure application deadlines, promotion and education about the importance of pre-prints in an IR to gather scholarship metrics, understanding metadata, and expansion of IR content to include syllabi collections, research projects and e-journals. This service may grow with other types of report requests. Repository metrics can are useful for book proposals or departmental accreditation reports. Lessons learned will highlight feedback from faculty, across many disciplines, library staff and faculty, and rank and tenure committee members.
    • Campus Poetry Walk: (Re)creating and Reconnecting a Community

      Villa, Lisa (2021-12-02)
      In January 2020, the Outreach and Engagement Team at the College of the Holy Cross began preparing a poetry walk, which was reconfigured to a social media “poetry event” due to COVID-19. With the anticipated return of students to campus for the Spring 2021 semester and a need for the community (especially students) to have recreational opportunities that were safe, socially distanced and preferably outside, the Team attempted for a second time to plan a poetry walk. CrossWorks, the institutional repository for the College, was a part of this plan from the beginning. Foremost, CrossWorks would support the scholarly and creative work of the community as a preservation and access tool for the project. Just as importantly however, the IR could serve as the means for members of the community who were still dispersed, not yet back to campus, or coming to campus infrequently to enjoy the walk virtually. The Outreach and Engagement Team collaborated with both academic and non-academic departments to assemble a mile-long loop through campus featuring original student poetry and poetry from the library’s Distinctive Collections. The project was very successful, with 600 downloads. It was also a great way to promote CrossWorks and solicit more scholarly work as the academic year came to a close. Most rewarding has been the feedback from students and faculty, who appreciated the poetry walk as a way to feel connected to campus and community despite the many ways people were disconnected.
    • From Pandemic Alternative to Purposeful Archive: Student Research Reaches New Audiences in Misericordia Digital Commons

      Cech, Maureen (2021-12-02)
      Since spring 2020, higher education has required alternatives both day-to-day operations and its most cherished traditions. Student Research Poster Day is a spring tradition at Misericordia when (primarily) graduating seniors from each college share the results of semester- and year-long research projects with the campus community. Students—many assisting faculty mentors—have the opportunity to explain their findings and describe research challenges and surprises in a conference-like poster session. Misericordia Digital Commons offered a virtual solution for Spring 2020 and 2021 when face-to-face events were not ideal due to the pandemic. Originally viewed as a temporary alternative to the preferred in-person event, making this student research available to a global audience has resulted in enormous success for the repository, Misericordia’s students, and the institution by showcasing Misericordia’s commitment to undergraduate research opportunities.
    • Dueling Repository Woes: Greater Needs, Fewer In-House Experts

      Paquette, Michelle; Menchen, Sadie (2021-12-02)
      This session will serve as a brief case study of how one college special collections unit navigated a particularly transitional year in which they faced an unparalleled increase in demand for digital collections access alongside a reduction of in-house technical support for their digital repository. As at other institutions, the COVID-19 pandemic majorly impacted the operations of Smith College Special Collections (SCSC), with a switch to remote teaching, cancelled fellowship visits, and physical collections that were suddenly inaccessible. To provide the remote access to archives and special collections needed to facilitate teaching and research, SCSC spun up a digitization-on-demand workflow. Using a pseudo “assembly line” model, SCSC digitized over 70,000 pages of material from over 1200 digitization requests between August 2020 and July 2021.
    • Trans Inclusion Through Name Change Policies in Institutional Repositories

      Krueger, Stephen G. (2021-12-02)
      As awareness and acceptance of trans and gender diverse people grows, scholarly publishing has seen a movement to support trans authors through inclusive name change policies. This work mainly happens through trans scholars approaching publishers and requesting these changes. Sometimes this results in a new policy that supports the authors and protects them from being outed to co-authors and readers; other times, the policies are less than ideal or do not change at all. While most of the focus is on publishers and organizations, institutional repositories can and should take similar steps to respect and protect their trans authors. This presentation will go over the reasons why it is important to take steps to protect authors in this way, then walk through the background of the push to make scholarly publishing more trans-inclusive through author name change policies. It will then address practical considerations for developing such policies for institutional repositories. Specific issues include the logistics of author name changes, how to inform authors of their options, and how to minimize outing trans authors.
    • Children’s books in the institutional repository: A case study

      Schuler, Andrea (2020-12-03)
      This presentation will describe an ongoing collaboration with an undergraduate course “The Exceptional Child.” Students in the course create a children’s book for and about students with a range of abilities as their final project. In 2018, the liaison librarian for the Child Study and Human Development department connected the presenter with the course instructor, initially as part of a conversation about digitizing the children’s books to share via the institutional repository. A digitization project was completed and the library hosted an end-of-the-semester book launch party for the course. In 2019 we recognized the need to expand the collaboration to offer an in-course workshop led by the presenter. This would help students better understand the idea of contributing their work to the institutional repository, provide guidance on incorporating others’ work into their finished books, and provide a unique opportunity to talk to undergraduates about foundational skills in scholarly communication in the frame of a real-world project. The presentation will describe the collaboration, offering attendees an example of a multi-year partnership working with faculty & students to share and preserve unique undergraduate scholarship in an IR. It will offer a framework for working with students on sharing their work, including highlighting skills such as copyright & fair use; licensing of the students’ own work and using others’ licensed work; open access and the opportunity to improve the diversity and representation of children’s books; and the idea of students as creators, rather than consumers, of information. Finally, it will reflect on the students’ response to the optional opportunity to digitize and share their work and lessons learned (by the presenter) throughout the process.
    • How DB Johnson lost his arm and why is it a subject heading? Harvesting and change management in repositories

      Brame, DeAnn (2020-12-03)
      Digital Commons @ Winthrop launched in January 2015, 5 years later we need to reconsider how our metadata looks and functions not only in our repository but also in other platforms. In July 2020 Dacus Library migrated our ILS to Alma-Primo (Ex Libris), which has given us the capability to harvest our repository directly into our ILS. This session will discuss our current journey creating workflows between the repository and the ILS and between repository administrators and metadata and cataloging staff. We will also discuss ways to encourage stakeholders to understand the impact of their work on discoverability and search engine optimization. We will focus on archival records, theses, and oral histories as examples.
    • Parallel Migrations (but in the same Universe-ity): The migration story of Worcester Polytechnic Institute's digital repository and projects database

      O'Brien, Emily Ping (2020-12-03)
      Learn about the unique collaboration between Gordon Library and the IT department to build Worcester Polytechnic Institute’s institutional repository - Digital WPI. Two migrations were a part of the process: the move from bepress Digital Commons to a Samvera Hyrax repository, and the move from WPI’s legacy projects database to a new proprietary system. A large part of the library’s work involved transforming and adding metadata, requiring the use of Open Refine, SQL queries, and python scripts. The new Digital WPI combines WPI’s teaching, scholarship, research, and cultural heritage into digitized collections available for easy discovery and access on an attractive global platform.
    • Migrating an IR at a Small, Liberal Arts University

      Meetz, Johanna; Baird, Laura (2020-12-03)
      In late 2018 Pacific University made the decision to migrate its IR from BePress to Hyku (hosted by Ubiquity). The presentation will be an overview of the migration as a whole, as opposed to a deep-dive into one aspect of the migration. We will discuss how/why Ubiquity’s platform was chosen, the technical difficulties we encountered, and what we learned. Its aim is to give an example as well as explanation of how a small institution with an IR that also publishes journals and books successfully migrated away from BePress to another platform—which saved money, and had the additional benefit of no longer being connected to Elsevier.
    • Welcome, Introductions and Plenary (with Q&A): Repositories as a Foundation for Systemic Change

      Whitehead, Martha (2020-12-03)
      NIRD20 welcome and introductions, followed at 9:15 am with Keynote by Martha Whitehead, Vice President for the Harvard Library and University Librarian, and Roy E. Larsen Librarian for the Faculty of Arts and Sciences. Martha is a member of the Executive Board of COAR, the Confederation of Open Access Repositories. The title of Martha's talk is "Repositories as a Foundation for Systemic Change."
    • Creating Control Amidst the Chaos: Collaborating on a Controlled Vocabulary During COVID

      George, Christine Anne; MacLeod, Mary; Smith, Olivia (2020-12-03)
      While having a controlled vocabulary for our IR was an aspiration, with limited staffing and ad hoc additions, it was not a priority. Some items were added with keywords, most often supplied by faculty focused solely on their subject area, and others had no keywords. It seemed with every addition, the idea of implementing—and more importantly editing earlier submissions—slipped further away. However, when the shift to remote work meant that staff needed projects, many items on the IR wish list became a reality, including the controlled vocabulary. During this session, we will walk you through the process of how we assessed what we had, implemented order, and made a plan of how to maintain (and expand) the controlled vocabulary going forward. You will hear about what worked, what did not, and how we turned our 2020 lemons into some pretty sweet IR lemonade.
    • DIY IR Migration II: Content and metadata

      Corrice, Julia; McLaren, Chloe (2020-12-03)
      In 2019, Cornell University Libraries decided to move two institutional repositories, the SHA Scholarly Commons and DigitalCommons@ILR, from Bepress into eCommons, Cornell’s university-wide platform for open scholarship. In this lighting talk, metadata librarians Julia and Chloe will share their successes and challenges in migrating approximately 50,000 records and digital objects from a proprietary system into an open source institutional repository built with DSpace, with a focus on metadata transfer and cleanup.
    • Bespoke Service, Automated: Creating Flexible Workflows for Assisted Submissions

      Fritz, Jaimie; Amin, Viral (2020-12-03)
      This presentation will focus on the flexible, reusable resources that Bentley University librarians have created in order to increase rates of faculty submission to our Digital Commons site. We wanted to develop an approach that would emphasize individual communication, provide easy pathways for faculty participation, and remain sustainable for a small team with no dedicated digital scholarship staff. To this end, we decided to offer CV reviews and assisted submission to any interested faculty through a series of semi-automated steps. First, we created & vetted a “one-and-done” style contributor agreement form, allowing us to accept submissions from a faculty member without repetitive signing requests. We developed a series of stock emails and LibGuide pages that would allow us to respond to different questions and levels of faculty involvement. We also started a centralized spreadsheet to track faculty contacts among library team members & set automatic dates for each follow-up step. Perhaps the most important part of this toolkit is a macro-powered spreadsheet that we created which can ingest a CV/resume and extract journal titles and dates of publication. This allows us to conduct extremely efficient permission checks using Sherpa/Romeo. Since many faculty members publish in the same journals, we are also able to use the spreadsheet to find publications that we have already researched and duplicate the appropriate permissions information. Our presentation will discuss the development and implementation of these resources in a way that is generally applicable to other individuals or teams trying to create sustainable workflows on any platform. We will also share data on time savings and changes in the rate of submission, to the best of our ability.
    • Listening to the past: Oral history in institutional repositories

      O'Sullivan, Pam (2020-12-03)
      Since the advent of sound recording, people have made use of it in a variety of ways. One way in which it was very relevant for archivists and historians is interviews with a variety of people, often retirees or "the first" to do or achieve something in their Town or institution. In some cases, the interviews were left on formats that have become obsolete. They can be difficult to impossible for researchers to utilize. Adding them to your institutional repository, with an accompanying transcript, makes these items far more accessible and useful to researchers.
    • Transferring a Unique Collection to the Institutional Repository

      Krueger, Stephen G. (2020-12-03)
      Until fall 2020, the Computer Science department at Dartmouth College maintained an online collection of technical reports on their website. Faculty and librarians have worked together to transfer the collection to the school's institutional repository, Dartmouth Digital Commons. The project involved several major components: the creation of a space in the IR that met the specific needs of the collection, the transfer of existing materials so that the previous site could be deleted without losing any content, and the development of a workflow for adding future materials. In this presentation, the librarian responsible for the project will describe the process. The technical aspects will be briefly described, but the presenter will focus on the experience of communicating with faculty to adapt the IR to match their needs as closely as possible.
    • DIY IR Migration I: Platforms, legacy practice, and outreach

      Steinhart, Gail; DelRosso, Jim (2020-12-03)
      In May 2019, the Cornell University Library (CUL) decided to consolidate multiple institutional repositories into a single instance (eCommons) of a single platform (DSpace) in order to utilize library resources more efficiently, and achieve local control of all of the university’s IR infrastructure and content. This process involved the migration of over 30,000 items from two school-focused repositories running on bepress's Digital Commons platform – DigitalCommons@ILR, serving Cornell's ILR School, and the Scholarly Commons, serving the School of Hotel Administration – to eCommons. Work began on the project in February 2020, with the goal of migrating both repositories by the end of the calendar year. This effort involved librarians and staff from multiple departments and units, including CUL Information Technology, Metadata Services, the Martin P. Catherwood Library, and the Nestlé Library Library. This lightning talk will briefly cover the conditions at Cornell that initially led to the establishment of multiple IRs, as well as the changing conditions that led to this migration and consolidation. The focus will be the challenges faced by the repository managers of the three repositories, and how they were addressed, specifically: - Accounting for differences in features between platforms, such as readership maps and college-specific branding, - Outreach to internal and external stakeholders regarding the change, many of whom have relied on repository support for over a decade, - Investigating the ""skeletons in the closet"" that have accrued since DC@ILR was launched in 2004 and Scholarly Commons in 2013, and managing the myriad details necessary to establish sustainable processes and infrastructure moving forward.
    • Accessibility of Institutional Repository Content: Current Landscape and Ideas for a Path Forward

      Vavrosky, Laura (2020-12-03)
      Institutions of higher education are becoming more aware of the need for content in institutional repositories to be digitally accessible, but improving accessibility can be a slow, difficult process with little additional funding or staffing given. This presentation will begin by examining the current landscape of accessibility and IR content, including the need for and advantages of digitally accessible content, the general lack of IR-specific accessibility efforts (with a few notable exceptions), and some conclusions about why this is the case. Next the presenter will describe measures to improve IR content accessibility that have been taken or planned at the University of Minnesota Duluth, in conjunction with the system-wide University of Minnesota IR, University Digital Conservancy. These measures include adding an accessibility statement to all IR records with information about requesting a remediated version, working with partners to increase the accessibility of original content, and developing and implementing remediation workflows for existing content. Issues such as adapting policies to support accessibility and ensuring the sustainability of these efforts will also be addressed, along with some of the major obstacles faced during this project. While the University of Minnesota IR runs on DSpace, this presentation is platform-agnostic and addresses the accessibility of IR content rather than platforms. The goal is to educate attendees about why digital accessibility of IR content is important and about some possible steps they could take or adapt to their circumstances to improve accessibility going forward. The presenter hopes attendees will share any experiences they have with IR content accessibility at the end of the presentation, to support a collaborative learning environment.
    • The Uneasy Life of Literary Translations in Institutional Repositories

      Domier, Sharon (2020-12-03)
      Students are often told "You don't need permission to translate a published work, but you do need permission to publish your translation." So, what do we do with translations that haven't gotten documented permission from the rights holder? You will find examples in almost every institutional repository - in World Language, Literature, and Culture Departments, for example and while some theses have temporary embargoes on them, that doesn't solve the permission problem. But acquiring the right to publish a translation of something is often a difficult process and negotiated between publishers, and not the same as seeking permission to include copyrighted materials in one's thesis. This lightning talk will raise the issue of translations in institutional repositories, look at examples of how they are being handled, and offer some suggestions for respecting intellectual property while making the process easier for all.
    • A Tale of Two Research Platforms: Partnering and promoting a state-wide database while managing an Institutional Repository!

      Sweeper, Darren; Ramsden, Karen (2020-12-03)
      The purpose of this presentation is to share our experiences and to highlight lessons learned from the establishment of our institutional repository while collaborating in a state-wide initiative to showcase the scholarly output of New Jersey researchers. We will discuss how we collaborated with multiple stakeholders from across the campus to establish an open, discoverable, and sustainable resource, to support the University's vision plan and to connect users to our research in the digital age. Through the implementation of new technology, we preserve the history of our University and provide access to the intellectual capital of our faculty and students.
    • MBLWHOI Library’s Institutional Repository Stewardship Responsibility

      Roth, Debbie; Raymond, Lisa (2020-12-03)
      The MBLWHOI Library’s Institutional Repository (IR) is a CoreTrustSeal certified repository. We chose to go through this process to demonstrate our commitment to quality stewardship and to be a trusted option for our researchers facing funder and publisher requirements that data be accessible, and more recently, also citable with a DOI. The Library always recommends that researchers deposit data in an appropriate subject or community repository, but there are many cases where the dataset needing a DOI does not fit that scenario. The ability to quickly and easily deposit data in a certified repository is a value added service for our users. Some funders now mandate the data must be deposited in a FAIR repository. Being a CoreTrustSeal certified repository ensures that the MBLWHOI Library’s Institutional Repository practices FAIR principles. This lighting talk will show the steps we went through to become certified, some of the hurdles and benefits, as well our current status as an application reviewer. This process enabled us to review our internal process and procedures and re-examine any outdated practices. It shined a light on places we could improve our documentation and more clearly state our policies. The importance of demonstrating our commitment to quality and the Library’s continued efforts with the repository to remain on the forefront of technology with linked open data,, etc.